Digital time tracking with Odoo: Get ready for the new German Working Hours Act

May 11, 2023 | Odoo, Odoo

Digital time tracking of employees’ working hours will soon be mandatory in Germany. The new bill from the Federal Ministry of Labor and Social Affairs is expected to come into force before the end of 2023, and stipulates that the recording of the start, end and duration of working hours must be handled electronically. German Employers are now required to act quickly and introduce a compliant time recording system. Find out in this article what requirements such a system has to meet according to the proposed law and how Odoo provides the perfect solution here with its Timesheets & Attendance App.

Germany’s new Working Hours Act on electronic time recording – here’s what it says

The new draft law presented by the Federal Ministry of Labor and Social Affairs last month stipulates that the beginning, end and duration of the working hours of all employees in Germany must be tracked electronically in the future. This measure is intended to improve working conditions for employees and create additional legal certainty, after the Federal Labor Court ruled back in September 2022 that all employees’ working hours must be recorded. Companies should now prepare for the changeover as quickly as possible, as the new law is expected to come into force before the end of 2023.

So what does a time tracking system need to be capable of according to the proposed law?

According to the draft law of the Federal Ministry of Labor and Social Affairs, employers must not only introduce a system for tracking working hours, but also apply it properly.

The start, end and duration of working time, breaks and overtime must be recorded. The system must be objective, reliable and accessible, and comply with legal rules on data protection.

The draft bill stipulates that working hours must be recorded electronically on the same day, either through an electronic time tracking system or an electronic spreadsheet such as Excel. Pen and paper recording is allowed only in exceptions. The bill does not specify any requirements for tracking breaks and short activities such as checking work-related e-mails after work.

No time to lose: With Odoo, switching to electronic time tracking becomes easy and efficient!

The Odoo Apps Timesheets & Attendance offer the perfect solution for companies that now seek a quick and cost-effective way to implement an effective time tracking system.

Both apps can be seamlessly integrated into existing systems and are highly flexible in adapting to a company’s needs.

Odoo Attendance enables companies to track employee clock-in times completely digitally and manage employee attendance centrally.

With Odoo Timesheets, employees can easily record their working hours and additionally allocate the time spent to individual tasks and projects. The user-friendly apps enable uncomplicated, efficient time recording.

Precise time tracking made easy with Odoo Attendance

The Attendance App is specifically designed for accurate and easy time tracking with Odoo. With its intuitive user interface and a wide range of functions, it enables companies to accurately record and manage the attendance times of their employees.

Whether it’s in the office, at customer appointments or in the home office – with the Odoo Attendance app, employees can conveniently track their working hours at any place, because the flexible time tracking can be seamlessly integrated into their daily work routine. This way, companies always keep the overview of the number of hours worked.

Simple check-in and check-out with a single mouse click

Odoo Attendance makes checking in and out of work a breeze. With just one click on the dashboard button, you can check in or check out instantly. Since employees are registered in the Odoo database, Odoo automatically recognizes them and directs them to the appropriate check-in or check-out view. At the same time, they can always keep an eye on their current work & break times thanks to real-time tracking and can flexibly organize their workday.

Scanning feature and Biometrics capability in Kiosk mode

In Kiosk mode, employees can clock in quite simply by scanning. Thanks to integrated biometrics support, they can even use biometric scanners that are directly connected to the Odoo database and thus enable particularly convenient time tracking.

Alternatively, there is also the option to connect barcode or QR scanners that allow employees to effortlessly scan their badges or identification cards. Odoo Attendance’s Kiosk Mode transforms check-in into a smooth and efficient process that eases the workday and saves valuable time.

Extensive reporting and analysis features for valuable insights into company productivity

With Odoo Attendance’s powerful reporting and analytics feature, employers can effectively manage employee attendance and working hours. From tracking work hours to analyzing attendance trends and generating customized reports, this tool provides valuable insights to optimize operations and increase overall productivity. This gives you the tools and insights you need to make informed decisions and successfully drive your business forward.

The ideal solution for project-related working times: Odoo Timesheets

Just like Odoo Attendance, Odoo Timesheets enables the accurate and flexible tracking of working time, but here it takes it even a step further: With Odoo Timesheets, companies can record the exact working time that their employees spend on specific tasks or projects. Not only is the employee’s presence or absence recorded, but also the start and end times of each task. This is especially useful for service-oriented businesses to track billable hours, monitor project progress and costs, and optimize resource allocation.

Efficient and reliable billing thanks to project-based time tracking

Tracking project times precisely and allocating costs automatically – Odoo Timesheets makes it possible. Thanks to the project-based time tracking feature, companies can precisely allocate working hours to the respective projects and tasks and, based on this, perform accurate billing and precise cost allocations. Real-time tracking also lets you keep track of time spent and budgets for individual projects.

Accurate time tracking for efficient project management

Odoo Timesheets provides valuable insights that help you keep track of project progress and ensure tasks are completed on time. By accurately tracking the time spent on each task, organizations can identify areas for improvement and adjust their strategies accordingly. This allows you to manage your projects efficiently and bring them to a successful conclusion.

Achieve error-free payroll with concise compensation calculations and seamless integration.

With Odoo Timesheets, you can automate the calculation of overtime and shift bonuses based on the tracked working hours. This gives you more accurate and transparent compensation calculations, minimizing potential errors. The ability to seamlessly integrate with payroll systems also provides smooth transfer of recorded working time and pay data. This saves you time and resources in payroll processing, and you can rely on error-free results.

Fully prepared all around the way – With Odoo you are ready for the new Working Hours Act

It’s inevitable: electronic time tracking will become mandatory, and soon. But that’s no reason to worry. With Odoo’s user-friendly, easy-to-implement solutions, you are well prepared to meet the requirements of the new working time law. Talk to our experts today and let them show you in a personal demo how you can easily optimize your working time management with Odoo!

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