How Order-to-Cash Automation in Odoo 17 Drives Down Costs

Sales Orders to Invoicing: As soon as an order is confirmed, an invoice is automatically generated and sent out. No manual intervention required.

Digital Delivery: Invoices are sent electronically, cutting down the time spent in transit and reducing the environmental impact of paper invoices.

Payment and Reconciliation: Payments are tracked in real-time, with automatic reminders for late payments. Once payment is received, it’s automatically reconciled, closing the loop without manual input.

Improved Cash Flow: Faster invoicing and payment cycles mean improved liquidity, giving businesses better control over their cash flow.

Enhanced Customer Experience: Quick, accurate invoicing and streamlined payment processes make for happier customers.

Reduced Error Rates: Automation minimizes the chances of human error, ensuring more accurate invoicing and accounting.

Scalability: As your business grows, an automated O2C process can scale with you, without the need for proportional increases in staffing for finance functions.

Customer Order Management: Odoo’s user-friendly interface makes managing sales orders straightforward, speeding up the sales cycle

Direct Invoicing from Orders: It allows you to convert sales orders into invoices with a few clicks, reducing manual work and expediting the billing process

Quick Payment Collection: With integrated payment solutions and automated reminders, collecting payments becomes faster and more efficient

Integrated View of Finances: The seamless connection between sales and accounting modules offers a clear financial overview, linking sales activities directly to your financial records

Automated Communication: Odoo allows you to keep your customers informed with automated updates and easy access to account information

Go to the Sales app in Odoo

Click on “New” to create a new sales order

Select the customer from the drop-down list or create a new customer on the fly

Add the products to the sales order by selecting them from the product list

Enter the desired quantities for each product

Review and modify any other relevant order details such as delivery date, payment terms, etc.

Save the sales order

Click on “Confirm” to confirm the sales order. Odoo will check the product availability in the inventory. This will be displayed by the color of the graph next to the quantity

Once the sales order is confirmed, click on the Smartcard “Delivery”

Click on “Validate” to validate the delivery order, which will reserve the products for delivery

If you need to ship the products, you can print the delivery slip or packing list and proceed with the shipment

Go back to the Sales Order

Click on “Create Invoice” to create a new customer invoice

Select which kind of invoice you want to create (regular or down payment)

Review and modify the invoice details if needed

Click on “Confirm” to post the invoice

Click on “Register Payment” to register a new payment

Save the payment

Go to the Accounting app in Odoo

Navigate to Bank via the Accounting Dashboard and manually create a New Transaction

Select the correct Date, Label, Partner and Amount

Click on your customer invoice and associated items via the “Match Existing Entries” tab to match your entries with the New Transaction request

After matching your entries, click on “Validate” to reconcile the payment with the customer invoice