Purchase2Pay in Odoo 17: A 5-Step Guide

Modern Inventory Management: Odoo’s interface is designed for efficiency, simplifying inventory tasks and reducing manual overhead

Automated RFQs: Odoo smartly RFQ creation, making procurement responsive and strategic based on your inventory needs and supplier performance

Accurate Vendor Payments: The 3-way matching feature cross-references orders, receipts, and bills, ensuring payments are correct

Negotiation and Agreement Tools: With tools for purchase tenders and blanket orders, Odoo helps negotiate better terms that benefit your business and optimize your overall purchasing strategy

Clear Communication with Suppliers: Ensures timely and transparent interactions, laying the groundwork for strong supplier relationships

Go to the Purchases app in Odoo

Click on “New” to create a new purchase order

Select the vendor from the drop-down list or create a new vendor on the fly

Add the products to the purchase order by selecting them from the product list

Enter the desired quantities for each product

Review and modify any other relevant order details such as delivery date, payment terms, etc.

Save the purchase order

Click on “Confirm Order” to confirm the purchase order

Once the purchase order is confirmed, click on the Smartcard “Receipt”

Click on “Validate” to validate the receipt, which will update the inventory with the received products

Go back to the Purchase Order

Click on “Create Bill” to create a new vendor bill

Review and modify the bill details if needed, such as the invoice date, due date, etc.

Click on “Confirm” to post the vendor bill

Click on “Register Payment” to register a new payment

Save the payment

Go to the Accounting app in Odoo

Navigate to Bank via the Accounting Dashboard and manually create a New Transaction

Select the correct Date, Label, Partner and Amount. Make sure that the amount you input is negative as it will be paid to the vendor

Click on your order, vendor bill, and associated items via the “Match Existing Entries” tab to match your entries with the New Transaction request

After matching your entries, click on “Validate” to reconcile the payment with the vendor bill