How a public German legal publisher automized their staff planning with Odoo

Project Fact Sheet:

The challenge – inefficient employee management and excessive manual efforts

In response to a series of challenges, our customer sought to revamp their outdated operational processes through Odoo. Their final goal was to centralize employee management, completely digitize and automate previously manual efforts, and achieve real-time personnel data access for better managerial insights.

To overcome these pivotal challenges, our customer required resourceful and transformative solutions to achieve their goals:

• Inefficient Employee Management: Our customer grappled with inefficiencies in managing employees and their contracts, that indicated an urgent need for process improvements.
• Reliance on a Single-Person Database: Our customer heavily depended on a Microsoft Access database maintained by a single person, creating a critical vulnerability
• Manual Data Maintenance: Data maintenance was a highly manual process, consuming valuable time and resources as a result of a scattered system and inconsistently updated information
• Personnel Monitoring Challenges: Labor-intensive and highly manual personnel monitoring impacted our customer’s overall productivity and efficiency, while manual personnel information processes resulted in delays and potential errors

The solution – leveraging Odoo 15 for personnel data handling and contract workflow automation

In response to a series of operational challenges, our customer embarked on a transformative journey, leveraging Odoo 15 to revamp their employee management and data processing workflows. 

1. Implementation of Odoo Enterprise apps

The success of this project was underpinned by Odoo’s application suite. We leveraged features from Odoo 15 apps such as Recruitment and Employment & Contract, allowing our customer to achieve the following:

• Efficient Data Management Tools: Odoo-based specialized tools were designed and deployed to significantly improve data management. They worked to streamline the import and processing of employee data from our customer’s previously existing system and allowed for the seamless import of their yearly personnel plan.
• Tailored User Interfaces: User interfaces were customized in Odoo to optimize our customer’s vision over employee data, existing contracts, and any consequently necessary processing tasks.
• Workflow Automation: With Odoo, our customer automated workflows, such as contract renewal alerts to reduce manual intervention, thus minimizing errors and ensuring timely actions.
• Advanced Data Models and Dashboards: Sophisticated data models were created in Odoo enabling real-time monitoring of staff changes within the system and facilitating comparisons with the staffing plan. Additionally, user-friendly dashboards were built within Odoo to provide managers to insightfully compare current staffing levels to staffing plans.

2. Seamless Odoo integrations with 3rd-party systems

The result – attaining seamless employee management and HR data optimization

Integrating Odoo into our customer’s daily operations provided them with concrete outcomes:

• Unified Employee Management: Our customer achieved seamless employee management within a single system, integrating Odoo with a previously existing database to consolidate processes for enhanced efficiency
• Mitigated Dependency: Odoo allowed our customer to eliminate their reliance on a single individual for database maintenance, ensuring data integrity and reducing vulnerability
• Manual Effort Reduction: With Odoo, our customer extinguished overly manual processes, enhancing operational efficiency by optimizing resource allocation and minimizing errors
• Real-Time Data Access: Our customer was provided with real-time access to critical personnel data and staffing levels for managers, facilitating informed decision-making and proactive management as a result of Odoo implementation